How to Write the Ultimate Follow-Up Email

Subject: John Doe 12/5/16 Interview

Dear Sir,

Thank you for taking the time to meet with me today. I enjoyed getting to know more about you and the company and am grateful for the opportunity. I’m looking forward to the possibility of a future with XXX!


No. Just, no.

Not only is this the quickest, easiest and least effective follow-up email ever written, it is also typical, wrong, and what many people think is normal. Why would a hiring manager think twice about this, be impressed, or even open it? It’s just a (small) bunch of generic blah blah blah’s. Do you really want the job? Prove it – in everything you do, even the follow-up email.


  1. The subject line should be eye-catching.

An interesting subject line easily makes someone want to find out more and open your email. There’s nothing strange or unprofessional about swerving off the plain old path and writing an unexpected subject line. It’s better to be different and unique than boring. Pull a specific detail from your interview and throw it in there. The more detailed the title is, the more important the email may appear.

2. Start out with key points from the interview and state your purpose.

Get personal and down to detail in the start of your email by further touching upon some of the things you discussed in the interview, just like you did in your subject line. Ask yourself these questions before writing your intro.

What did I learn about my interviewer?

What did I value about the position?

What did I learn about the company? What was I surprised/excited about?

What makes the company unique?

Try to use one of these to spark a reminder for the interviewer of your talk together, so they can remember and imagine you and your personality within the email. Remember, an interviewer has to like who they’re hiring, not just their work history! Also, state why you are emailed them. Duh, they know it’s a follow up email, but don’t let them think it initially. Make it seem like something ¬†interesting and of more importance while still getting the basic message across. Oh, and always avoid¬†just checking-in

3. Present your value.

After your personal introduction remind your interviewer of your worth and why they decided in the first place to take time out of their busy schedules for you. That alone is something of value. Take what you evaluated from the interview, like what was most important to them in a candidate, and present how you comply to that. Don’t let them forget how great you are.


4. Add in any other questions you may have.

This shows interest and thought post-interview and is impressionable on a hiring manager. Don’t take it too far by throwing too many questions or complications at them. This isn’t a must, but is still a good attribute.


The more you put into things, the more you get out of them – don’t forget it!



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